Room & Display Case Rentals

Rent a Meeting Room

LocationRoomAccommodatesAvailableCost per hourFull day booking cost
Main LibraryBoard RoomUp to 15

Mon-Thurs 10am - 9pm

Fri, Sat 10am - 5:30pm

$50.00 per hour

$25.00 not for profit


$100.00 not for profit

Main LibraryAuditoriumUp to 100See above

$75.00 per hour

$35.00 not for profit


$150.00 not for profit

John M. Harper BranchCommunity RoomUp to 60

Mon- Thurs 9:30 - 9pm

Sat 9:30 - 5:30

8:00 start time is allowed for a $30 per hour charge if arranged with staff

$75.00 per hour

$35.00 not for profit


$150.00 not for profit

PDF iconClick here to download this chart in pdf format.

To view images of the rooms available for rent, click here.

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PDF iconRoom Rental Guidelines

PDF iconRoom Rental Policy

PDF iconRules of Conduct


Main Library – free on weekdays after 5:00pm and on weekends

John M. Harper Branch – free at all times

Click here for detailed information on our locations and parking information.

Equipment Available to Rent:

  • Data projector – $50.00
  • Laptop – $50.00
  • Conference phone – $20

Note: the equipment is for in-library use only

If our spaces are not available on your required date(s), visit SpaceFinder Waterloo Region to view other community rental options in the Region.

Reserve a Study Room (John M. Harper Branch)

Rent a Display Case (Main Library)

The Main Library has two display case spaces that may be booked by non-profit organizations and businesses.

  • Albert St. (front entrance)70 x 55 x 16
  • Dupont St. (lower entrance) 92 x 46 x 15

Both spaces are free for non-profit organizations.

Businesses may rent either space with the following fees applying:

  • $30 per week
  • $120 per month
  • $240 for two months

A deposit of $25 is required in order to secure your reservation. The balance owing for the rental must be paid one (1) month prior to the rental. If cancellation is necessary, one (1) months’ notice is required otherwise the deposit will be forfeited.

A fee of $10.00 per day will be charged if displays are not removed on time.

To rent one of these cases, phone 519-886-1310 ext. 186.